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Tips & Techniques:File Management

using dates
'year/month/day' formatted dates sort alphanumerically.

'day/month/year' (UK) and 'month/day/year' (USA) standards do not.


Think about it: Under the UK system, the 1st of December sorts in front of the 2nd of January because 1 comes before 2. And in America Jan the 1st 2008 comes before the December the 1st 2007 because 01 comes before 12.

So I name my files YYYYMMDD

Works for session files too.

Versions of the same day get suffixed a, b, c etc


Date are more logical than descriptives like... 'final mix', 'final final mix', 'final final mix THIS ONE', new final mix, 'new new final mix unmastered reverb +EQ' etc etc etc etc.

And if you use the YYYYMMDD format, they'll sort alphanumerically on a computer and you'll be organised.

Contributors: mw, jahtao
Created by jahtao, 20th January 2008 at 01:31 AM
Last edited by mw, 27th March 2012 at 03:05 PM
Last comment by DuroSonics on 1st October 2010 at 03:47 PM
8 Comments, 13,066 Views

(8) Comments for: File Management (using dates) Page Tools Search this Page
Old 20th January 2008
Gear Maniac
PhilB's Avatar
Great tip! I LITERALLY hae a mix entitled: 'songtitle final final mix THIS ONE'. AH! Got me ..

- Phil
Old 20th January 2008
Lives for gear
jahtao's Avatar

Thread Starter
"children of the revo-loo-ooh-shunnn..."

: )
Old 20th January 2008
Registered User

I used to use a date in this exact way.

Then changed to simply : song title 01, song title 02, song title 03 etc

If a make a change it becomes another digit up. The reason I dropped the dates is because I was becoming wound up about how long I was working on particular song - "man have I been at this tune for 6 months!!"

With a simple number I free mysef of worry about time. Music is timeless.

Really does work better for me and my troublesome OCD.

Old 20th January 2008
I did that all the time before Tiger. Now I just sort them by date.
Spotlight also freeed me up spending time on organizing things. Now it's all messy but I can find stuff instantly.

It's a shame really
Old 21st January 2008
Lives for gear
pan's Avatar

Exclamation ...additionally...

I name my files with the three first or apparently useful letters

"Don' let the sun go down on me" would get the prefix "dlt".

So every audiofile I create is related with a song.

This practice avoids problems in a backup situation: "Please select audiofile:

Bass#7 Path:/where

Bass#7 Path:/is

Bass#7 Path:/the

Bass#7 Path:/correct

Bass#7 Path:/file

Bass#7 Path:/?"

I find myself keeping files sorted by date ... more importantly I keep a rigid Folder Structure for being able to go back but keeping the used audio pool in a single folder.

Sometimes you have to clean up and move or copy a certain state of the session being able to leave several GB behind and condense a Session to a single folder that inhibits the current state i.e. dltDrums MM_YY, dltGuitars3, MM_YY, dltLVoxDD_MM, dltRoughMIXDD_MM, and so on.

I want to be able to save a song in it's current state in a single folder
to be able to make a secure backup of all involved files.

Last edited by pan; 21st January 2008 at 01:49 AM.. Reason: this doesn't belong into Filemanagement (by date) - we should merge the Filemanagement tips
Old 6th July 2008
Gear Head
JLit's Avatar

Guilty As Well..

Very logical tip/useful. I found myself naming sessions/ FINAL Final-REAL FINAL", etc... So thanks for this tip, saved my butt more then I can say my previous methods did (which only caused problems). Thank yOU!
Old 21st January 2010
Gear Addict
Robo's Avatar

'final mix', 'final final mix', 'final final mix THIS ONE', new final mix, 'new new final mix unmastered reverb +EQ' etc etc etc etc.
Lol - this is so, so true. Ridiculous really. Perhaps we should just not be so confident in our final mixes being final mixes in the first place, and work in reverse:

....not really final mix.wav
....getting closer but still not final mix.wav mix without the extra bits that will make it actually the final mix.wav
....actual final mix but will be sent of to someone else who will make it back into not the final mix.wav

You know it's all Bill Gates' fault. This should be taken care of for us without us having to think about it. Just blame Bill Gates - even if you're on a Mac.
Old 1st October 2010
Gear interested
DuroSonics's Avatar

Song title and version number (Ex: At Last 001)

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