Recording Project Documents

eclectic · 17th August 2008

I'm getting ready to work with my first professional paying client. I'm preparing the intial proposal (quote) and was just wondering if you guys have a system or forms you wouldn't mind sharing that show how professionals tackle this.

Sk106 · 17th August 2008

In my world, there are not many things as premade forms or agreement forms for these kinds of deals. Most people do it their own way, depending on situation and workflow. Then again, I'm not in a place like L.A., where there might be.

I'd suggest that the things to focus on are the aspects of payment agreement - how much for what, how to pay, when to pay, if there are any circumstances like advertisement or massmedial exposure involved or if your customer wishes to make this a speculation deal - and agreement of artistic copyright and ownership of the recording data; basically who owns what and who has the right to vito things.

If you don't get things in writing, then get in on tape - bring a witness and/or a dictaphone and make sure it's on all the time.

Many aspects of these are already regulated in your local law. Those things you could just leave out, because they are already "agreed" on anyway. But you'd need to know what they are to leave them out. If you haven't already, I suggest you hook up with the best juridical advisor you can get.

Also, don't work with customers you get a slightly bad vibe from. If there's no trust already from the beginning, then what happens when things starts stacking up later on in the project? If there's no trust, there's no business.

Good luck

eclectic · 17th August 2008

I'm looking for organizational types of things such as intial quote, session planner, track sheets, etc.

numrologst · 17th August 2008

I have term sheet: spells out what we are doing, for how much $, payment terms and expectations.

Producer agreement- agreement that adresses my responsibilities and my payment terms, as well as my producer royalty

Track Sheet- this is an obvious one

Gear sheet/Pull List- Gear sheet for clients to make sure I have on hand the gear they require, pull list for assitants to make sure the mics are pulled and connected properly.

Invoice- document to collect the dough

ITJ · 17th August 2008

http://www.grammy.com/PDFs/Recording...ession-Doc.pdf

Patch and Track Sheets

eclectic · 17th August 2008

Thanks guys.. this is all helpful.

17th August 2008	#1
eclectic Gear nut Joined: Dec 2007 Posts: 119 Thread Starter	Recording Project Documents I'm getting ready to work with my first professional paying client. I'm preparing the intial proposal (quote) and was just wondering if you guys have a system or forms you wouldn't mind sharing that show how professionals tackle this.

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17th August 2008	#2
Sk106 Lives for gear Joined: Dec 2007 Location: Sweden Posts: 1,348	In my world, there are not many things as premade forms or agreement forms for these kinds of deals. Most people do it their own way, depending on situation and workflow. Then again, I'm not in a place like L.A., where there might be. I'd suggest that the things to focus on are the aspects of payment agreement - how much for what, how to pay, when to pay, if there are any circumstances like advertisement or massmedial exposure involved or if your customer wishes to make this a speculation deal - and agreement of artistic copyright and ownership of the recording data; basically who owns what and who has the right to vito things. If you don't get things in writing, then get in on tape - bring a witness and/or a dictaphone and make sure it's on all the time. Many aspects of these are already regulated in your local law. Those things you could just leave out, because they are already "agreed" on anyway. But you'd need to know what they are to leave them out. If you haven't already, I suggest you hook up with the best juridical advisor you can get. Also, don't work with customers you get a slightly bad vibe from. If there's no trust already from the beginning, then what happens when things starts stacking up later on in the project? If there's no trust, there's no business. Good luck

17th August 2008	#4
numrologst Lives for gear Joined: Sep 2005 Location: Texas Posts: 1,955	I have term sheet: spells out what we are doing, for how much $, payment terms and expectations. Producer agreement- agreement that adresses my responsibilities and my payment terms, as well as my producer royalty Track Sheet- this is an obvious one Gear sheet/Pull List- Gear sheet for clients to make sure I have on hand the gear they require, pull list for assitants to make sure the mics are pulled and connected properly. Invoice- document to collect the dough

17th August 2008	#5
ITJ Gear maniac Joined: Nov 2006 Location: East Coast USA Posts: 204	http://www.grammy.com/PDFs/Recording...ession-Doc.pdf Patch and Track Sheets