Keep files organized

Atari · 27th September 2005

What do you guys do to keep survey on your audiofiles/projects/backups. I'm having trouble to keep this organised. Any good tips?
Thanx!

cultureofgreed · 27th September 2005

Build a hierarchy and a method that works for you. I think that everyone does things a bit different, just remember the golden rule. Never leave important data in only one place! In other words, back it up.

sasha222 · 27th September 2005

on mac i use Audiofinder (icedaudio.com) highly recommended.

JonCraig · 27th September 2005

i have several external hard drives that are all i work off of. an "in progress" session's folder stays on the root of the drive. "archived" sessions go inside a folder called "storage". anything that's in progress is always backed up to another FW hard drive. anything that's in storage is also on DVD. thus, "in progress" sessions are always on two drives, and completed work lives on one hard drive & sets of DVD's.

--jon

doug_hti · 28th September 2005

Quote:

Originally Posted by Atari

What do you guys do to keep survey on your audiofiles/projects/backups. I'm having trouble to keep this organised. Any good tips?
Thanx!

After using it at another studio, I have been using Chronosync. Made my econ technologies I think. You can buy it online for cheap.

You don't have to think about it. I have "online" drive (SATA WD Raptor) for current projects...then larger "offline" drives for older somewhat current projects.

And then have all my backup drives, which need to at least equal my "online" and "offline" drives in storage space.

Chronosync allows you to have set source and destination locations....so all I have to do is open up those files and "syncronize". It duplicates all in a non-proprietary format (native files) and finds out what it needs to to.....blah blah blah.....I'm rambling, you got the idea.

I've owned Retrospect and have tried manually doing it....I got in trouble with both....this has by far the easiest and most effective and trustworthy program yet. It's also extremely fast....

theblue1 · 28th September 2005

One trick that's helped me is using standardized name formats.

Different projects get different prefixes. Often the project prefix is followed by a date in YYYY-MM-DD format (that format sorts alphabetically in date order, if you see what I mean) -- followed by an optional suffix and whatever other 'friendly' identifiers make sense.

So I give a file in a large project a name like AYoS-2005-09-22-Some_Song_-_mix-2.mp3.

And, though I'm a fast typist, I use cutting and pasting to ensure accurate and fast naming, etc. (If you need to do a lot of cutting and pasting of different text strings, just keep a copy of Notepad or other text editor open with the required bits. In Windows you can also enter the file renaming mode in order to Ctrl-C copy the string into the paste buffer. Escape out to cancel any changes you don't want to make. Then paste and modify as needed.)

natpub · 28th September 2005

Each song gets its own audio folder on one drive, and own matching project folder on the O/S drive. Each version file in both folders is named by the song title, followed by a date tag, such as 092705, being today. If multiple versions or changes are done on a single day, we will tag them as 092705a, 092705b, etc.

When we want to coallate work into groupings or search them, we can do that by date or title, and everything comes up quickly and easily.

27th September 2005	#1
Atari Gear maniac Joined: Jan 2005 Location: Belgium Posts: 198 Thread Starter	Keep files organized What do you guys do to keep survey on your audiofiles/projects/backups. I'm having trouble to keep this organised. Any good tips? Thanx!

27th September 2005	#2
cultureofgreed Gear maniac Joined: Jun 2005 Location: Interzone Posts: 292	Build a hierarchy and a method that works for you. I think that everyone does things a bit different, just remember the golden rule. Never leave important data in only one place! In other words, back it up. __________________ Too many pieces of music finish too long after the end. - Igor Stravinsky.

27th September 2005	#4
JonCraig Lives for gear Joined: Apr 2004 Location: Nashville, TN Posts: 1,800	i have several external hard drives that are all i work off of. an "in progress" session's folder stays on the root of the drive. "archived" sessions go inside a folder called "storage". anything that's in progress is always backed up to another FW hard drive. anything that's in storage is also on DVD. thus, "in progress" sessions are always on two drives, and completed work lives on one hard drive & sets of DVD's. --jon __________________ "My job is to make music sound great and to not whine too much." --George Massenburg Learn PT Techniques from Multi-Platinum Engineers. Click Here.

28th September 2005	#6
theblue1 Gear Guru Joined: Mar 2005 Location: Long Beach, CA Posts: 15,095	One trick that's helped me is using standardized name formats. Different projects get different prefixes. Often the project prefix is followed by a date in YYYY-MM-DD format (that format sorts alphabetically in date order, if you see what I mean) -- followed by an optional suffix and whatever other 'friendly' identifiers make sense. So I give a file in a large project a name like AYoS-2005-09-22-Some_Song_-_mix-2.mp3. And, though I'm a fast typist, I use cutting and pasting to ensure accurate and fast naming, etc. (If you need to do a lot of cutting and pasting of different text strings, just keep a copy of Notepad or other text editor open with the required bits. In Windows you can also enter the file renaming mode in order to Ctrl-C copy the string into the paste buffer. Escape out to cancel any changes you don't want to make. Then paste and modify as needed.) __________________ day job \| A Year of Songs \| music and social stuff \| mutant pop on facebook \| roots acoustic on facebook

28th September 2005	#7
natpub More cowbell! Joined: Nov 2003 Location: Austin, Texas Posts: 2,171 2 Reviews written	Each song gets its own audio folder on one drive, and own matching project folder on the O/S drive. Each version file in both folders is named by the song title, followed by a date tag, such as 092705, being today. If multiple versions or changes are done on a single day, we will tag them as 092705a, 092705b, etc. When we want to coallate work into groupings or search them, we can do that by date or title, and everything comes up quickly and easily. __________________ Sonic Sorcery Austin, Texas

27th September 2005	#3
sasha222 Lives for gear Joined: Jul 2005 Location: NYC Posts: 695	on mac i use Audiofinder (icedaudio.com) highly recommended.

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